Virtual Event Without Planning It?

HeySummit Event Website Setup

• Pre-Event Waitlist
• Registration Page
• Ticket Sales Page (Early Bird & Regular Pricing)
• Speaker Profiles
• Session Pages 
• Post-Purchase Welcome Page
• 1 year of replay access to HeySummit for attendees.

• Facilitate onboarding sessions (documentation or speaker hub), briefing speakers on technical requirements, presentation formats, and audience engagement strategies.
• Organize and manage speaker recordings and presentation uploads to ensure smooth execution and address any technical concerns.

• Streamline the upload and organization of all pre-recorded presentations, videos, and other event materials within the platform for easy access by attendees.

• Throughout the live event, a seasoned project manager will be your point of contact, overseeing the smooth execution of all sessions and activities.

• We will be on standby throughout the event to troubleshoot any technical difficulties and communicate with your chosen platform’s help desk to ensure the most seamless live experience.

• We'll provide a detailed report analyzing key metrics such as attendance figures, session engagement data, attendee feedback, and overall event performance

Summit email setup and management

• Setup your pre-summit emails with upsell links
• Setup your paid ticket delivery email + 2 reminders
• Setup your daily summit emails

Basic daily live event management 

• Email reminders set up for each speaker
• Email reminders for speakers on panels 
• Monitoring tech throughout the event 
• Download and link any live videos for replays.

Event Wrap Up

• Summit survey for speakers
• Summit survey for attendees
• Thank you email sent to each speaker
• Thank you email sent to each sponsor

• Actionable insights to help you refine your strategy and improve future virtual events.

• Weekly planning email with updates, progress reports, and next steps for seamless planning and coordination.

• Weekly 1:1 planning meetings with email recaps, and a dedicated Slack channel for continuous communication.

• Development of speaker guidelines and promotion requirements.
• Source & research of potential speakers in your industry
• Pitching and recruitment of the agreed speaker list for your event theme.

• Facilitate onboarding sessions (documentation or speaker hub), briefing speakers on technical requirements, presentation formats, and audience engagement strategies.
• Organize and manage speaker recordings and presentation uploads to ensure smooth execution and address any technical concerns.

• Development of sponsorship packages and pricing tiers.
• Source & research of potential sponsors in your industry
• Pitching and recruitment of the agreed speaker list for your event theme.

• Facilitate onboarding sessions (documentation or speaker hub), briefing speakers on technical requirements, presentation formats, and audience engagement strategies.
• Organize and manage speaker recordings and presentation uploads to ensure smooth execution and address any technical concerns.

• Conduct in-depth research to identify the most suitable virtual event platform based on your specific needs and functionalities (scalability, security, integration capabilities, etc.).
• Configure the chosen platform, including customizing branding elements, setting up registration forms, scheduling sessions, integrating live features, and assigning user access for speakers, attendees, and staff.

• Streamline the upload and organization of all pre-recorded presentations, videos, and other event materials within the platform for easy access by attendees.
• Our team will refine pre-recorded content, including audio/visual adjustments, minor content restructuring, and integration of engaging visuals (intros, outros, graphics, animations).
• Integration with captioning services or transcription tools.

• We will moderate your live session chats for any speaker chat boxes on recorded sessions, as well as live event chat boxes.
• Leverage gamification elements (bingo, scavenger hunt, leaderboards, badges, points systems) to boost audience participation and motivation throughout the event.

• We will be on standby throughout the event to troubleshoot any technical difficulties and communicate with your chosen platform’s help desk to ensure the most seamless live experience

• Staff a dedicated help desk (where available) to address attendee queries and troubleshoot any issues they encounter during the event.
• Offer additional support channels like live chat or email ticketing systems for prompt and efficient communication with attendees.

• Design and set up a dedicated virtual space for attendees to connect, network, and build relationships.
• Prepare your team to facilitate interactive icebreaker activities, encourage peer-to-peer connections, and moderate discussions.

• Keep your attendees active and excited with strategic gamification and engagement elements built into your event.
• Options include - bingo, scavenger hunt, polls, where to start quiz and more.

• We will create a pop-up community just for your event, where attendees can meet up, have conversations, and engage with your speakers and sponsors. 
• If you already have a community, we can schedule out all the reminders and event content for before, during and after your live event.

• We'll provide a detailed report analyzing key metrics such as attendance figures, session engagement data, attendee feedback, and overall event performance against